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Salary Increment Letter: How to Write, Format & Examples

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December 16, 2022


What’s Inside

In the Indian corporate landscape, a salary increment is a significant milestone in one's career. It not only recognizes your hard work and dedication but also acknowledges your value to the company. However, to formalize this change in your compensation, you'll need to compose a well-crafted salary increment letter.  

In this blog post, we'll guide you through the process of writing a salary increment letter, provide key points to consider, and offer some examples for your reference.

What is a Salary Increment Letter?

A salary increment letter is a formal written communication between an employee and their employer that serves as a request or notification regarding an increase in the employee's salary. 

Key Points While Writing an Effective Salary Increment Letter

Before you dive into writing your salary increment letter, it's crucial to keep these key points in mind:


Choose an appropriate time to request a salary increment. Typically, this is done during performance reviews or annual appraisals. It is important to document the process of negotiations as well as the request for salary increment letter. 


Research industry salary increment standards and your company's policies to ensure your salary increment request aligns with realistic expectations. 

Professional Tone

Maintain a respectful and professional tone throughout the salary increment letter. Avoid sounding entitled or confrontational.


Clearly state the reasons why you deserve a salary increment. Highlight your achievements, contributions, and any additional responsibilities you've taken on with confidence and humility, both. 


Be clear and specific about the salary increment you are requesting. Mention the desired percentage or amount.

Benefits to the Company

Explain how the salary increment will benefit the company, such as improved motivation, retention, or enhanced productivity.

Follow Company Procedures

Adhere to your organization's guidelines for submitting a salary increment letter or request. This might include using a specific form or following a particular process.

How to Write a Salary Increment Letter

Now that you understand the key points to consider, let's walk through the steps of writing a salary increment letter:

1. Letterhead and Contact Information

Start the salary increment letter by placing your name, address, and contact information at the top, followed by the date. Below this, add the recipient's name, title, and the company's address.

2. Salutation

Address the recipient respectfully with a proper salutation, such as "Dear Mr. [Recipient's Last Name]" or "Dear [Recipient's Title]."

3. Introduction

Begin your salary increment letter by expressing gratitude for the opportunity to work for the company and briefly mention your current role and tenure.

4. Reason for the Request

Clearly articulate the reasons why you believe you deserve a salary increment at this point in time. Use specific examples of your accomplishments, skills, and contributions to the organization.

5. Salary Adjustment Request

State the specific salary increase you are requesting. Be precise about whether it's a percentage increase or a fixed amount. 

6. Benefits to the Company

Explain how the salary increment will be mutually beneficial. Highlight how it will motivate you to continue performing at a high level and contribute positively to the company's growth.

7. Closing

Conclude your salary increment letter by expressing your dedication to the company and your enthusiasm for future opportunities. Thank the recipient for considering your request.

8. Signature

Sign the increment letter above your printed name to add a personal touch.

Examples of Salary Increment Letters

If you’re looking to write in to your company’s HR department or your manager regarding an increment, or inform your team about an increment they've received, we have some templates that could come in handy:

Example 1: An Email Requesting a Salary Increase


Priya Desai 

Manager - Retention, Business Team 

Trycen Infotech 

Whitefield, Bengaluru

Karnataka 560037




Dear Mr. Prakash Rao,

I hope this letter finds you well. I am writing to formally request a salary increment. I have been with Trycen Infotech for 3 years and have thoroughly enjoyed contributing to the company's success.

In my time here, I have taken on additional responsibilities, consistently met and exceeded my performance targets, and played a key role in shaping how our clientele’s retention has increased. Given my contributions and the industry standards, I kindly request a 15% salary increment, which I believe reflects my dedication and commitment to Trycen Infotech.

This increase will motivate me to continue delivering exceptional results and benefit Trycen by retaining talent and fostering a culture of reward and recognition. I look forward to discussing this further and am open to any discussions or feedback you may have.

Thank you for considering my request.


Priya Desai 

Example 2: A Letter About Salary Increase Approval

Prakash Rao

Head of Business

Trycen Infotech

Whitefield, Bengaluru

Karnataka 560037



Dear Ms. Priya Desai,

I am happy to let you know that your request for a salary increase has been approved. We appreciate your hard work and dedication to Trycen Infotech, and this adjustment reflects your contributions appropriately.

Starting from 01.10.2023, your salary will be increased by 15% to ₹73,000. This adjustment acknowledges your efforts and aligns with our commitment to recognizing and rewarding our valuable employees.

We look forward to your continued success at Trycen Infotech.


Prakash Rao 


A well-written salary increment letter can significantly impact your career growth and financial well-being. By following the key points and steps outlined in this blog post, you can create a compelling salary increment letter that effectively communicates your worth to your employer. Remember that the key to success lies in a balance between professionalism, confidence, and gratitude.

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Frequently Asked Questions

1. When is the best time to request a salary increment? 

The best time to request a salary increment is typically during your annual performance review or appraisal. However, it can also be appropriate to discuss it when you've achieved significant milestones or taken on additional responsibilities.

2. How can I find industry-standard salary information for my role? 

You can research industry-specific salary surveys, websites, or consult with professional associations to gather information about typical salary ranges for your role in the Indian job market.

3. Is it appropriate to negotiate the salary increment offered by my employer? 

Yes, it's acceptable to negotiate the increment offered if you believe it doesn't adequately reflect your contributions and market value. Approach the negotiation with professionalism and a well-reasoned argument.

4. What if my salary increment request is denied? 

If your request is denied, consider discussing it further with your supervisor or HR to understand the reasons behind the decision. Use the feedback to improve your performance and potentially revisit the request in the future.

5. Should I include my expected salary in the initial request? 

It's generally not recommended to specify your expected salary in the initial request. Instead, focus on justifying why you deserve an increment based on your contributions and achievements. Salary negotiations can be a separate conversation.


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