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How to Calculate Salary from Pay Scale

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January 19, 2023


What’s Inside

If you're a salaried individual, you should know how to calculate salary from the pay scale. A salary structure/pay scale is a definite system to decide how much any employee gets paid. Several factors help determine the salary paid to an employee: experience, the length of employment, and the job's difficulty level. Understanding how to calculate your salary from your pay scale is vital to know if you're earning fair wages. 

Pay Scale and Salary

In the employment sector, salary structures are usually based on grades. These grades are minimum, maximum, and mid-level standards defining an employee's pay ranges. Before you know how to calculate pay scales, you should grasp how pay scales work.
Pay scales are crucial business tools for companies to plan and create new positions — if budgets permit. Pay scales are also reliable ways to provide transparency in employment standards. Furthermore, employees estimate their work's value, often opting to join companies that clarify salary expectations.

Factors Affecting Pay Scales

When a company implements a pay scale for a particular position (and a potential employee who ultimately fills that position), it effectively avoids the traditional negotiation practice of salary decision-making. The pay scale offers a road map to a salary. 


Certain products and services are in more demand than others concerning the industries involved in their production. In sectors where products and services are in great demand, pay scales are higher than those not in demand. For example, pay scales may be high in industries that require skilled workers. 

Employee Experience and Education

The more experienced an employee is, the higher the pay scale will be due to field-related expertise. There are a few other things to look at while calculating pay scales. Similarly, if an employee has an advanced educational qualification relating to their area, their pay scale will be in the high range. 

Employee Responsibility

Employee responsibility and experience remain interlinked. For instance, positions at the entry-level of a company have few responsibilities compared to those at higher levels. Additionally, if a person has 10 years of experience, they will often hold a leadership position in a company relative to an employee with just 3 years of experience. Such an experienced employee would automatically have greater responsibilities within the organisation. 

Learning How to Calculate Salary from the Pay Scale

Pay grades and pay scales work in the private and public sectors, giving employers and employees a transparent range to pinpoint the salary that any employee deserves. For any potential employee, it is essential to determine how to calculate the correct wage they deserve. How does an employee, or an employer, do this?

Different Variables that Influence Calculations

Before proceeding, let's look at pay scale vs grade pay. Simply put, grade pay is the level of compensation that an employee gets placed at in a company. Pay scale is a system which decides an employee's compensation.

Now let's delve into 'basic pay'. The basic pay, or the basic salary, is the compensation given to an employee without any deductions or additions. These may include bonuses, overtime, dues, etc. Base pay or basic pay is typically a fixed amount employers pay employees. From the above explanations, you can gauge that pay scales are considered when calculating salaries, as are the basic amounts paid. To know about the different components included in an employee's salary, you can go to Fi.Money and find out more.

The Method of How to Calculate Salary from Pay Scale

In compliance with the 7th Pay Commission, pay scales for different professions are regulated and recommended. You may head to the website of the 7th Pay Commission to know the pay scale that applies to you and go through these steps to calculate your salary from your pay scale: 

  1. Note your basic pay
  2. Note your grade pay (this amount can be obtained from charts according your profession’s pay scale)
  3. Add your basic pay to your grade pay
  4. Add all extra allowances to obtain your gross salary
  5. Make certain deductions (for NPS)
  6. You get the result of your net salary 


It is important to understand that pay scales offer a system to calculate the gross salary that any employee earns in India. Such a system ensures complete fairness when employers hire new employees. Oh and whatever your needs, opening a salary account on Fi makes managing and growing your money hassle-free. Fi Money, and its RBI-licensed partner Federal Bank, provide a salary account with many benefits. For starters, you get 10% of your salary as Fi-Coins — every month. Plus 5,000 Fi-Coins as a joining bonus. Other perks include no minimum balance, a free VISA Platinum debit card with zero forex charges, priority customer service & more. That's not all! Fi will also help you manage/grow your money with features like Connected Accounts, Analyser, Goal-based saving, SIPs & automatic payments.

Frequently Asked Questions

How do you calculate your monthly salary?

Add your basic pay to your grade pay. To this answer, you must add all allowances and get the result. Then, you must make certain deductions (for tax, etc.) and estimate your net salary amount.

How do I calculate my pay grade?

You have to refer to a chart to know your pay grade. This is a pre-fixed level determined by an amount based on various factors like your experience, qualifications, etc. The 7th Pay Commission of the Government of India has made recommendations about pay grades based on certain professions, and these can be referred to by companies while deciding the compensation of employees.

What is the pay grade system?

The pay grade system refers to a hierarchical structure that classifies employees based on their job responsibilities and qualifications, with each grade assigned a corresponding salary range. It helps determine the salary and benefits of government employees, ensuring a standardised framework for compensation based on position and experience.

What is the grade and pay structure?

The grade and pay structure refers to a system used by organisations to classify employees into different levels or grades based on factors such as job responsibilities, qualifications, and experience. Each grade is associated with a specific pay range or salary scale, which helps determine the compensation and progression opportunities for employees within the organization.


Fi Money is not a bank; it offers banking services through licensed partners and investment services through epiFi Wealth Pvt. Ltd. and its partners. This post is for information only and is not professional financial advice.
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