Are Business Travel Expenses Tax Deductible?

3 MIN • LAST EDITED BY RUPALI AMIN ON APRIL 24, 2025.
Fi.money
Written by Rupali Amin on APRIL 24, 2024.
LinkedInX
Table of contents
  1. Tax Details that a Business Traveller Must Know
  2. Rules to Know Claiming Tax Deduction for Business-related Travel Expenses
  3. Final Thoughts
  4. Frequently Asked Questions

Whether a businessperson travels for their business once a month or a year, figuring out tax deductions for travel expenses is confusing. Therefore, you must know the ground rules of the Internal Revenue Service or IRS to identify what travel expenses can claim a tax deduction. Therefore, this blog will list down the business-related travel costs that are tax deductible.S

Tax Details that a Business Traveller Must Know

Business travellers can avail of the work travel tax deduction when they travel from their main workplace or hometown for business-related reasons. So, look at the list of expenses you can claim for tax deductions.

  • Transportation expenses
  • Taxi or rental car fares
  • Lodging and meal expenses
  • Costs for baggage shipping
  • Hotel expenses
  • Laundry and dry cleaning expenses
  • Business calls and communication

But there are some rules that you must know before claiming the deduction.

A taxpayer can easily reduce their business travel expenses when travelling away for business purposes. But, they must meet all the rules and requirements to claim a tax deduction on their travel expenses.

A. The Travel Expenses Should Be Business-Related

Many businesspersons ask, are all travel expenses for work tax deductible? Well, partly yes. But, pleasure trips are not tax deductible. It means if you take your spouse with you, you cannot claim a tax deduction for your spouse's expenses.

B. Your Expenses Must be Reasonable and Ordinary

You can never claim a tax deduction for an unnecessary extravagant, or lavish personal expense. Your expense should be valid and ordinary. Additionally, all your expenses must be associated with the business purposes only. Otherwise, IRS will deny your claim.

C. The Trip Must Not Last for a Year

If you are living somewhere for a year, it is not a trip anymore. So, staying somewhere for the business purpose for six months is fine. But it should not be more than that.

Final Thoughts

No matter where you travel for business purposes, you must keep all the evidence of your spending to claim a tax deduction. You can keep the record anywhere you want, but it is necessary to support the deduction.

If you are going for an international business trip, the Fi -Federal  debit card can be your travelling companion. The card has no annual memberships, forex charges, or account maintenance. So it will be an excellent addition to your travel must-haves.

Frequently Asked Questions

1. What are the tax deductions available for business travel expenses?

There are many examples of deductible business travel expenses, including transportation services, airfare and lodging, meal and tip costs, usage of communication devices, etc. However, travel expenses during an indefinite work assignment of more than one year are not generally deductible for tax purposes.

2. Which travel expenses can be deducted when travelling for business purposes?

You can deduct many business travel expenses from tax. From catching your flight to attending a meeting, all costs can come under your travel expenses which are tax deductible. Businesspersons can also deduct the transportation, lodging, and meal expenses.

3. Are there any limitations or restrictions on deductible business travel expenses?

Well, yes. There are certain restrictions on deductible business travel expenses. First, you cannot claim any deduction for the partner you are travelling with. Also, your costs must not be extravagant or lavish; they should be ordinary and reasonable. You can claim the deduction when having a meal alone during your business trip.

4. How do I document and substantiate my business travel expenses for tax purposes?

Taxpayers must substantiate and document business travel expenses for tax purposes. You can keep an account book, diary, trip sheet, or a log to record all your expenses. You must submit evidence of the total amount spent, the place and time of the cost, the business relationship with any purchased item, and the business purpose.

5. Can I deduct transportation expenses such as airfare, train tickets, or rental cars?

Yes, of course. Deducting transportation expenses like train or air tickets, taxis, or rental cars is possible. Apart from that, the extra baggage expense at the airport is also tax deductible. Even after reaching your hotel, if you have to travel from one spot to another, you can also deduct the expenses from the tax.

Send it to someone who might find it helpful
Know more. All that you'll ever need to learn.
Scan QR to get the Fi app
Your Privacy.
Minus the jargon.
arrow
No Hidden
Fees!
arrow
Join the
team.
arrow
Fi logo
Pronounced  Fī(-ē) and sounds like
volume
hi
Greeting emoji
sky
Sky emoji
tie
Tie emoji
fly
Fly emoji
Contact Fi Money customer care
In-app chat
instagram
twitter
linkedin
Disclaimer: You may have noticed some brand logos used on this website to indicate where you, as a user, may or may not have spent money. We don’t endorse these brands. Nor do these brands endorse us. The logos of the specific brands are owned by them.

Products on our platform

Details

Unified Payments Interface (UPI)

Epifi Technologies Pvt. Ltd ('Epifi Tech') is a Third-Party App Provider ('TPAP') - and acts as a service provider and participates in UPI through a Payment Service Provider ('PSP') Bank (Federal Bank).

Savings Account and Deposits

Federal Bank offers savings account, fixed deposits and smart deposits to users on the Fi App (through Epifi Tech). Users' savings account and deposits are securely opened with Federal Bank.

Epifi Tech itself is not a bank and doesn't hold or claim to have a banking license.

Cards

Fi Brand Pvt. Ltd. markets and distributes co-branded cards in partnership with Federal Bank and Visa. Cards are issued by Federal Bank.

Loans

Epifi Tech facilitates loan distribution and acts as a lending service provider and/or digital lending application for various Banks, registered NBFCs and NBFC-P2P ('Lenders') List of Lenders.

Epifi Tech only provides a platform that enables you to avail instant loans. Epifi Tech is not a lender; neither does it represent to be a lender in its own capacity. The Lenders provide you personal loans as per their policies

Mutual Funds

Epifi Wealth Pvt. Ltd. ('Epifi Wealth') is a registered investment adviser and provides a platform for mutual funds investment. Epifi Wealth has partnered with MFCentral to provide mutual funds analyser to users.

Loans Against Mutual Funds

Epifi Tech in partnership with regulated entities including Epifi Wealth and Bajaj Finserv provides a platform for loans against mutual funds.

Bajaj Finserv is a registered NBFC and provides loans as per their policies.

US Stocks

Epifi Tech has partnered with US stock broker Alpaca Securities LLC to provide users the option to invest in US stocks.

Connected Accounts

Epifi Wealth (as a financial information user), in partnership with Finvu and Onemoney, provides users the option to link their existing financial accounts on Fi.

Credit Analyser

Epifi Tech (as a non-specified user) in partnership with Experian and CIBIL provides insights on users' credit scores

Fi-Coins

Fi-Coins are earned under a reward programme for engaging with products and services on the Fi App.

Fi Store

Fi-Coins can be redeemed on products and services listed on Fi Store such as merchandise, gift cards, air miles, among other things.

Insights

1. Net Worth: Helps users get a view of their financial Net Worth — in accordance with their assets & liabilities

2. Wealth Maximiser: Analyses your finances, shares financial reports to make informed money decisions

These products are governed by our Terms and ConditionsPrivacy Policy, and any other product and partner specific terms and conditions as communicated to you.

©epiFi Technologies Pvt. Ltd. 2025

Fi is a money management platform that offers the perfect solution for all your financial needs. The Federal Bank Savings Account offered through Fi is an online savings account that you can open in 3 minutes! It goes beyond online account opening, as it has helped reimagine the banking experience in India

Through Fi, you can do more: apply for an instant personal loan, pick from many types of Mutual Funds, select the best SIP to invest in US Stocks, apply for a forex-free Debit Card (works for select account plans) to use while travelling abroad, analyse/improve their portfolio, get a 360-degree view of your spend insights and take steps building wealth.

You can also utilise Fi's free personal loan resources, such as the Personal Loan and EMI calculator, before proceeding to the quick loan application process. All of this is why over 35 lakh Indians feel that Fi is the only financial app you will ever need.