GUIDESINVESTMENTS
How Do The Stock Market Companies Draft The Dividend Proposal?
6 MIN • 
LAST EDITED BY PRANAV KARNAD ON APRIL 22, 2025.
LAST EDITED BY PRANAV KARNAD ON APRIL 22, 2025.
GUIDES LAST EDITED BY PRANAV KARNAD ON APRIL 22, 2025.
Every story has a beginning. Much before a dividend, as we know it, reaches our expectant hands, a small gathering sits around, burning the midnight oil drafting the dividend proposal, and pondering over the minutest details.
With all the nitty-gritty settled for good after multiple rounds of discussion, the final draft is ready for publishing. Each company follows its steps in the process. However, the basic premise remains common for everyone.
Let’s go behind the curtains and see what those common courses of action taken for a dividend proposal are for a better understanding. First, let's start with the basics!
Simply put, a benefit or gains - received by a company’s stockholders, dividends might be paid in cash, stocks, or any other form. The board of directors defines a company's dividend, which the shareholders must confirm. It’s important to note that corporations are not compelled to pay dividends. A dividend is a share of a firm’s profitability distributed to its shareholders.
You’ll be surprised to know that a dividend you receive in hand might be vastly different from what was initially drafted!
A proposed dividend is in the initial stage when it is brought forward, discussed, and shared among the corporate shareholders during a financial year. It is merely in the suggestive phase and could go through manifold amendments. Shareholders are expected to cast their votes either approving or rejecting the proposal. Only once their approval has been received that the proposal is good to go that a dividend becomes a reality.
Let’s get some clarity.
While announced dividends form a part of a company's dividend plan , dividends paid, on the other hand, are the actual utilisation of that financial plan. This is vital for investors to know since it may impact their decision to buy a stock with a high dividend return.
Remember, it might be a clue that a firm is in financial difficulty if it has a history of declaring rich dividends and yet only paying out a fraction of them as dividends. On the contrary, a company's history of handing over most or all of its announced dividends could signal strong economic well-being.
It's also worth noting that not every business releases a statement declaring their dividend and related payments. In a nutshell, getting the correct data and clarity on the subject before proceeding with the investment is crucial.
In practice, once profit has been derived post-settlement of depreciation, a dividend could be declared for the year; otherwise, retrospectively, profits from the last year and before could be pulled back to effect the same.
1. The amount of dividend for the stockholders to be announced and paid would be considered in a board meeting
2. A general meeting with the sole purpose of declaring the dividend is informed to all the stakeholders.
3. A general meeting is held, a resolution proclaiming a dividend is passed, as well as the record date is confirmed.
4. The dividend is given to the investors once the dividend decision has been taken.
If you haven’t received a dividend or haven’t really paid attention to the details, here’s how a draft resolution looks like when a company decides to declare a dividend.
RESOLVED THAT as per the recommendation of the Board of Directors of the Company, the approval of the members of the Company be and is hereby granted for payment of dividend (Rate of dividend) per share on the equity share capital of the company for the financial year ended on 31st March,_____ and the same be paid to all the members whose names appear in the Register of Members as on ______ (record date).
“RESOLVED THAT for the purpose of giving effect to this resolution, Mr./Ms. ………………….. of the Company be and is hereby authorised, on behalf of the Company, to do all acts, deeds, matters and things as deemed necessary, proper or desirable.”
Some points and rules that companies must adhere to when they’re issuing dividends.
All dividends must be paid up within 30 days of initial declaration via a unique bank account.
Failure to pay up dividends within 30 days post declaration makes it a punishable offence by the Directors of the firm, in addition to incurring 18% interest per annum against the period when such delay occurs.
If a firm does well and generates good profits in the current fiscal year and wants to share its profits with the shareholders until the quarter before the expiry of the interim dividend declaration, it does so through an interim dividend. The excess in the Profit and Loss account and profits from the current financial year might be used to declare an interim dividend.
Yes, a dividend could be declared by a loss-making firm if it has otherwise ample and healthy possessions:
A good meal takes time, revealing a lot about its past. Likewise, a rewarding dividend not only affirms a corporation’s financial transparency and goodwill but also its overall health to investors who return with confidence aiding in the company’s future growth. The thumb rule says that ailing companies are generally unable to pay dividends to their owners.
In a nutshell, bear in mind the performance of the company and do adequate research before you decide to invest in dividend-paying firms.
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It is the prospective dividend presented by a company’s board of directors but yet to receive the formal approval of shareowners or investors. It is derived once the company's annual accounts have been settled for that fiscal year.
The amount set aside as a dividend is usually treated as the firm’s Current Liability in the balance sheet as well as the profit and loss account.
Usually, a dividend payable is calculated by excluding the amount yet to be paid by member shareholders from the firm’s share capital. Here is a detailed account of calculating dividend per share.
A firm may offer the following sorts of dividends:
A proposed dividend by its very nature is treated as an amount to preempt any future loss or claims, hence it is represented on the liability side of the balance sheet under the title provisions.
Proposed dividend refers to the amount of dividend that a company's board of directors has recommended to be paid to shareholders. This is usually announced during the company's earnings call or in its annual report. The final dividend is the actual dividend amount that is approved and paid to the shareholders after the AGM. The final dividend may be different from the proposed dividend if the shareholders decide to approve a different amount or if the company's financial situation changes before the AGM.
Interim dividend is declared and paid by a company to its shareholders before the end of its financial year. An interim dividend is usually declared and paid when the company has sufficient profits and cash reserves to pay out a portion of its earnings to its shareholders.
For example, a company has enough profits in the first half of its financial year, and it go on to declare interim dividends for its shareholders. The interim dividend is paid before the end of the financial year.
