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What is a Salary Slip: It's Format, Components & Importance

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Created on
September 5, 2023


What’s Inside

Today let’s talk about employee salary slips - where that seemingly simple piece of paper or PDF holds significant importance today.

A salary slip is a monthly financial statement from your employer that shows your income for the period. While downloading it is simple for most employees, some may find it confusing. This article explains the steps to access your salary slip online and its significance.

Importance of a Salary Slip

Your original salary slips are not simply documents you can ignore. You should duly preserve your employee salary slips for the following reasons:

  • Employment Proof: Essential for job applications, courses, and visas.
  • Tax Planning: Helps estimate tax liability and file ITR.
  • Loan Applications: Establishes creditworthiness for loans and credit cards.
  • Better Employment Offers: Used to negotiate higher salaries.
  • Government Subsidies: Required to avail various subsidy schemes.

Unlocking Your Salary Portal

Salary slip download processes vary depending on the organisation's portal or payroll software, but the steps are generally similar.

To access your salary information

  1. Log into the salary portal with your provided credentials.
  2. Go to the 'My Statements' tab in your profile.
  3. Select 'Salary Slip/Pay Stub/Pay Slip.'
  4. Choose the section with tax information ('Pay Stub with Tax Slip').
  5. View records for a specific month or year.

To download your salary slip

  1. Follow the steps to access payment information.
  2. Click on the 'Download' option at the bottom or under three vertical dots at the top right.
  3. Select the folder to save the document.
  4. You'll have a soft copy of your salary slip.

Simple Steps to Retrieve Your Salary Slips

If you forget login details, request the password from HR to access your salary slip, which is often required for various financial processes like credit card applications or loan approvals.

The Basics of a Salary Slip

A salary slip format includes the following basic details:

  • Company name, address, and logo
  • Employee's Aadhaar/PAN card number
  • Bank account number
  • EPF & UAN records
  • List of earnings and deductions

Components of a Salary Slip

  • Basic Salary: Primary earnings before deductions.
  • Dearness Allowance (DA): Offset inflation effects.
  • House Rent Allowance (HRA): Covers rent expenses.
  • Conveyance Allowance: Covers travel costs to work.
  • Leave Travel Allowance: Covers travel costs during leave.
  • Medical Allowance: Covers medical expenses.
  • Performance Bonus and Special Allowance: Motivational bonuses.
  • Other Allowance: Miscellaneous allowances.
Want to understand how TDS is calculated on salary? Read up this blog!

Let's Wrap it Up

Altogether, downloading your salary slip is easy! Log into your company's portal, go to your profile, and click 'My Statements.' Download the relevant slip for the month you need. Basic info like company name, address, bank account number, and earnings/deductions will be there. If you forget login details or it's password-protected, ask your HR for help. Keep these slips safe as they're handy for loans, job applications, and government benefits.

Think Beyond Just Salary Slips: Track Spends & and Invest Your Salary

Fi is a salary program that offers great benefits! You get cash back when you shop with UPI or Debit Card, and Fi-Coins on all your spends that you can redeem for vouchers and cool merch.

Your Fi Salary Program brings you:

  • Offers on cash back on shopping with UPI or Debit Card
  • Offers through Fi-Coins on spends that can be redeemed for vouchers and merch
  • Exclusive deals and gift cards from top brands like Amazon and Swiggy
  • A free VISA Platinum debit card with zero forex charges, no minimum balance, and priority customer service
  • A joining bonus of a ₹500 Amazon voucher
  • Money management with features like Connected Accounts, Analyser, Goal-based saving, SIPs, and automatic payments
  • Top-up Health Insurance up to ₹20L

Frequently Asked Questions

1. How can I access my salary information and download salary slips online?

To access your salary pay slip online, log into the company portal, go to your profile, click 'My Statements', and choose 'Pay Stub with Tax Slip.' Select the desired month or year to view and download your salary slip.

2. Are there any specific requirements or credentials needed to download salary slips online?

To download your monthly salary slips, use the credentials for your company's internal portal provided during your employment.

3. What is the meaning of pay slips?

A salary pay slip is a legal document the employer issues monthly, detailing an employee's salary components. ‍

4. Is a salary slip mandatory for a new job?

Yes. Almost all companies will require current salary pay slips. Companies use this as proof of the candidate’s employment and earnings.

5. How will I get my pay slip?

An employer typically provides a salary slip in print or email.

6. Who gives a salary slip?

Your employer (the organisation you have a job at) provides you a salary slip or pay slip.

7. Can I create my own salary slip?

Engaging in the unfair practice of creating your own salary pay slip can lead to consequences during employment verification. Instead, it is advisable to request salary details or a Salary Certificate from your current employer.


Fi Money is not a bank; it offers banking services through licensed partners and investment services through epiFi Wealth Pvt. Ltd. and its partners. This post is for information only and is not professional financial advice.
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