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Flexible and User-Friendly: Customisable Salary Slip Formats in PDF

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April 28, 2023


What’s Inside

A payslip PDF, also known as a payslip or salary statement, is a document that offers detailed information about an employee's salary for a specific pay period. It includes the employee's basic salary, deductions, allowances, and net salary.

Customisable salary slips are important today as they provide a more transparent and efficient way to manage payroll and compensation, helping to improve communication, reduce errors, and ensure compliance with regulations. 

A typical salary slip usually includes the following information:

  • Employee and employer information such as name, address, and identification numbers
  • Pay period dates
  • Gross salary, which is the total amount earned before deductions
  • Allowances such as house rent allowance, medical allowance, and travel allowance
  • Deductions such as taxes, social security contributions, and loan repayments
  • Net salary, which is the amount earned after all deductions are made

Some salary slips may include additional information such as overtime hours, bonuses, and other benefits.

What is an ideal payslip format?

Salary slip PDF varies across companies, but some fields are mandatory, i.e., basic information included in most company templates. The basic template contains the following information:

  • Company name, logo, and address
  • Salary slip month and year
  • Employee name, designation, employee code and department
  • Employee PAN or Aadhaar card and bank account number
  • UAN (Universal Account Number) and EPF account number
  • Total workdays, the effective number of workdays, and total leaves
  • Itemised list of deductions and earnings in the financial year
  • Gross pay and net pay in numbers and words

Benefits of customisable salary slip formats in PDF

With customisable salary slips, employers can provide a clear breakdown of employees' pay and deductions, improving their understanding of their compensation and ultimately leading to a more satisfied and engaged workforce.

Improved accuracy:

A customisable salary slip format PDF can ensure that all necessary information is included and the calculations are accurate, reducing errors and disputes.

Enhanced communication:

By tailoring the payslip format PDF, Excel, Word, etc., to the organisation's needs, employers can provide a more comprehensive and transparent breakdown of employee compensation, improving employee communication.

Better compliance:

With customisable salary slips, employers can meet all required information and compliance regulations, reducing the risk of penalties or legal issues.

Greater flexibility:

Customisable salary slips can be adapted to suit the specific needs of different departments or employees, providing a more personalised experience and improving employee satisfaction.

Increased efficiency:

Customisable salary slips can streamline payroll, saving time and reducing administrative burdens.


Customisable PDF salary slip formats can greatly benefit employers and employees. With the ability to tailor the format to fit their specific needs, employers can ensure that their payroll process is efficient and streamlined, while employees can have a clearer understanding of their earnings and deductions. 

By making the salary slip format flexible and user-friendly, along with a salary account from Fi Money, which provides its customers with yearly benefits worth ₹30,000, organisations can improve communication and build stronger relationships with their employees. Furthermore, you can get all of these. Customers can also use a VISA Platinum debit card with no minimum balance requirements or forex charges.

Frequently Asked Questions

1. Can I customise the format of my salary slips in PDF format?

Yes, you can customise your payslip PDF by using payroll software or a system implemented by your employer. It's important to work closely with your HR or payroll department when customising the salary slips format to ensure that it meets all legal and regulatory requirements.

2. How flexible and user-friendly are customisable salary slip formats in PDF?

Customisable salary slip formats in PDF can be very flexible as some payroll systems offer various customisable options for the format, layout, and information included on salary slips. Salary slip PDF format can also be user-friendly, as it can be designed to provide a clear and easy-to-understand breakdown of an employee's pay and deductions. Additionally, customisable salary slip PDF versions can help to streamline the payroll process, thereby helping save time and reduce administrative burdens.

3. What are the advantages of using customisable salary slip formats in PDF for payroll management?

Customisable salary slip formats in PDF can improve payroll management by streamlining the process, reducing errors, enhancing communication with employees, and ensuring compliance with regulations.


Fi Money is not a bank; it offers banking services through licensed partners and investment services through epiFi Wealth Pvt. Ltd. and its partners. This post is for information only and is not professional financial advice.
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